Project - Planning applications

Weeknotes

Week beginning 23 Jun

• We’ve added a list of modules with active issues. It’s a live tracker: as issues are resolved, modules drop off the list.
• We codified the structure of a Permission in Principle application
• We've made the approach to collecting contact details consistent across all applications types (see issue #294)

Week beginning 16 Jun

• We have added a CHANGELOG so that it is easier to track changes to the model, improvements to documentation and any tooling that is added to help manage the specifications
• We have codified the structure of a Householder application so that it is easier to validate what is required, and to subsequently validate it
• We have kicked off a piece of work to revisit and improve the planning application and decisions specification(s)

Week beginning 9 Jun

• We have resolved or triaged more issues that we received in the call for feedback.
• We got backing from our policy colleagues to remove the fax-number field from the specification(s) (see issue #208)
• We have started to add data examples to an /examples directory so that it is clearer what data is expected

Week beginning 2 Jun

• We have run through all the feedback we received: 63 items we were able to resolve or parke for a future iteration, 93 items we've added to github as issues for us to work through.
• We have published a list of the activites we need to complete to get these specifications through to be mandated

Week beginning 26 May

• We have been supporting various suppliers who wish to start testing and using the specifications in their products and services. These conversation emphasised the importance of moving to a more declarative model
• We have documented our proposal for moving to a declarative model.
• We have documented what a declarative model for modules and planning requirements could look like.
• Conversations about restarting the advisory group and community sessions are ongoing.

Week beginning 19 May

• Feedback came in through various channels: on github, via email, in documents, on slack, etc. So we have collated the feedback into a tracker for us work through.
• We kicked off a piece of work to revist the planning application and decisions specification (the output of the process). This was last looked at in 2022 so needs a lot of work to align with the set of submission specifications.

Week beginning 12 May

• We documented how we plan to define fields explicitly, this should help set expectations for the data and with validation
• The deadline for initial feedback passed on the 16th May. We will now work through this and update the specifications where required.

Week beginning 5 May

• We have been working on an initial draft of a standardised list of planning requirements (otherwise known as information requirements) that applicants need to provide when submitting a planning application.
• We have started codifying which requirements are essential for different application types. See national-planning-requirements.csv

Week beginning 28 Apr

• The specifications are currently being reviewed by the Development management policy team.
• We received our first pull request (PR) from the community. It fixed some typos and was very welcome!
• We created a demo repository for an extension module - this is a space for us to experiment with how extending the specifications works.

Week beginning 21 Apr

• We met with GLA and GMCA to discuss early (specification) adopters project and the GMCA data hub project both funded by ODP
• We fixed some discrepancies with the supporting document structure (see issue #234)

Week beginning 14 Apr

• We published a blog post covering the recent events and summarising how we got to this point with the draft specifications.
• We've confirmed we are looking for the initial round of feedback on the draft specifications by 16 May.

Week beginning 7 Apr

• We've updated the "index" specification file to include all the codelists.
• Updated the application specification to include an expanded file sub-structure (see issue #229).
• Added a uprns[] field to the Site details module (see issue #8)

Week beginning 31 Mar

• We've added a few more issues based on comments from the advisory and community sessions.
• We ran a session with a group of local planning authorities and suppliers about how they can help us test the specifications
• We published an index specification file that includes all the modules and codelists covering all application types

Week beginning 24 Mar

• We published a "compiled" specification for each application type and sub type.
• We held the advisory group session on the 27th March (slides, minutes)
• We held a community drop-in session on the 28th March (slides, video)

Week beginning 17 Mar

• We have been grouping the issues into issues we can close right now, issues that need policy input and issues that we are parking for a later iteration
• We have set up a discussion thread per application type - each discussion lists the components needed for the application type

Week beginning 10 Mar

• We arranged the next sessions - these will be on the 27th and 28th of March and we will be presenting the first drafts of the specifications.
• We have published a discussion for each of the codelists we need to support the specifications

Week beginning 3 Mar

• We held a drop-in session on Wednesday 5 March (recording)
• We published the list of modules required for each application type, including sub-types where applicable.

Week beginning 24 Feb

• We held an advisory group session on 26 Feb where we discussed numerous open issues (slides, minutes)
• We finished an initial draft of an information model for each module/component.
• We identified more codelists that are required to support completing an application. There is a discussion for each one.

Week beginning 17 Feb

• We have prepared a lean coffee style workshop for the next advisory group session.
• We have created a first draft of the information models for each component
• We have learnt that in some cases the application type isn't the only piece of information needed to determine what modules are required (see issue #158)
• We have started setting out the codelists needed to support the planning application specification.

Week beginning 10 Feb

• We added a Notification of proposed works to trees in a conservation area application type to the list.
• We have been designing the next advisory group session where we’ll be working through the open issues and discussions in a lean coffee style workshop.
• We have started pulling together a list of planning requirements - the documents that applicants need to prepare along side their application. We opened an issue where we can continue discussing the planning requirements.
• We started drafting a set of information models for the modules needed for Householder applications.

Week beginning 3 Feb

• We add Hedgerow removal notices to the list of application types. We still need to confirm the modules for the application type (see issue #1)
• We published a list of the application forms we've looked at
• We published a list of the modules we are working through as data
• We proposed combining the "Declaration" and "Declaration - trees" modules

Week beginning 27 Jan

• We held a community drop in on Wednesday 29 Jan (slides, video)
• Set the dates for the next sessions. Advisory group on 26 Feb. Community drop-in on 5th Mar.
• Continued adding to and working through the open issues. Thank you to all those that are contributing.
• Published the original list of application types we are working with. We will up this based on the currently open issues related to application types

Week beginning 20 Jan

• We held the second advisory group session (slides, minutes)
• We set up a dedicated repository for the Planning application data specification work. We will use this to publish work, such as supporting datasets and specification, as we progress.
• We have started converting the various questions and ideas we have received into individual issues that can be resolved one by one.
• We have set up a module tracker spreadsheet. We are using this to track progress on each of the individual modules. You can view this to follow along.

Week beginning 13 Jan

• Preparing for the next advisory session - will be held on 22 Jan 2025
• Reply to contributions on the discussion thread, specifically on different application types we could look at
• Exploring ways to manage issues openly

Week beginning 6 Jan

• The Data Design team returned after their Christmas break.
• Confirmed the next advisory session will be held on 22 Jan 2025, at the ARUP offices
• We have been watching contributions (see components and fields activity) coming in from various community members, which is great to see.
• Collating comments community members have made on the Planning application submissions discussion thread

Week beginning 16 Dec

• Held a drop-in session on Tuesday 17 Dec to demo the spreadsheet and answer any questions (slide deck, video of session)

Week beginning 9 Dec

• Published a blog post about the first 2 events we held

Week beginning 2 Dec

• Held the first community drop-in session
• Fleshed out and shared a spreadsheet of components and fields that we’d like the community to use to share their thoughts on the existing 'standards'

Week beginning 25 Nov

• Held the first advisory group meeting on the 27 November
• Pulled together a spreadsheet with the 80+ components and 1300 fields from the analysis of the planning application forms

Week beginning 18 Nov

• Analysed the existing application forms
• Created a charter for the advisory group
• Prepared for the first advisory group session

Week beginning 11 Nov

• Shared the set of planning application types we’ll be looking at first

Start of the initiative

• Published a blog post setting out this piece of work